How do I check to see if my Excel sheet is accessible?
Learn more about the Microsoft accessibility checker.
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In the Review ribbon, select Check Accessibility.
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Review and remediate any found issues in the Inspect pane.
Add a title.
Your title is added in the metadata of your document and is separate from your save title.
On Mac:
- In the top menu, select File.
- Select Properties.
- Select Summary.
- Add your title.
On Windows:
- In the top menu, select File.
- Select Info.
- Add your title.
Add alt-text to any images and graphics.
All images will need to have alt-text added or be marked as ‘decorative’. Learn more about alt-text.
- Select your image.
- In the Picture Format ribbon, select Alt Text.
- Add your alt-text in the opened pane.
Make sure your links are descriptive and meaningful.
Let your user know where they are going when they select a link. Don’t use ‘Click Here’ or ‘Read More’ for your link text. Learn more about descriptive links.
Check your color and color contrast.
Images and text are required to meet WCAG 2.1 AA standards. You can check your content with WebAIM’s Contrast Checker(link is external). Avoid light colored text on a light colored background. Learn more about color and color contrast
Add text to cell A1.
This makes it easier to navigate a sheet with a screenreader.
Label all sheets with a unique, descriptive name.
This makes it easier for all users to understand for information and navigate through your file. Avoid sheet names like "Sheet1" or "Unnamed", since these don't provide much content to users.
Add column headers to your tables.
Select your table and choose Insert > Table, then select My table has headers.
Keep your data organized and clearly labeled.
Keep one table or graphic per sheet and remove any blank sheets to avoid confusion.
Keep your tables as simple as you can.
Avoid blank rows and cells, and avoid merged cells, since these can be difficult for some users to navigate.
Add additional explination for formulas and data columns.
More resources
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Accessibility best practices with Excel spreadsheets - Microsoft Support
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Microsoft Excel Accessibility - WebAIM