Forms

Learn more about making PDF Forms accessible. 

• Great option for: Documents that must be printed. (Documents intended for print must still meet WCAG 2.1 AA.) 
• Pros: Easily printed and distributed physically. Can be completed without internet access.
• Cons: Difficult to make accessible and difficult to complete on mobile. Time consuming and expensive to update.
• Cost: Professional remediation needed. Costs vary between $60-$120 per page. 
• Protection Level: P1- P4. The Protection Level for PDFs depends on where the document is stored. Learn more: Keeping Sensitive Data Safe 
• CalNet Authentication Required? No 
• Save and Resume? Yes 
• Training Required? Yes. Training is available to learn how to make PDF forms accessible on LinkedIn Learning. 
  • Creating Accessible PDFs - LinkedIn Learning (5 hours)
  • Advanced Accessible PDFs - LinkedIn Learning (6 hours)
• Complete on Mobile? Yes, but very difficult 

Learn more about making Google Forms accessible. 

• Great option for: Intake forms, reporting forms, request forms, and simple surveys. 
• Pros: Easy to make accessible. Easy to set up, update, and distribute. Multiple people can edit the form simultaneously.
• Cons: Low complexity, with very limited conditional logic. Minimal customization available.
• Cost: Free. Included with campus Google Workspace. 
• Protection Level: P1 - P3
• CalNet Authentication Required? Yes  
• Save and Resume? Yes, with restrictions. Learn more: Autosave your response progress on a Google Form
• Training Required? No
• Complete on Mobile? Yes

Learn more about making Qualtrics Forms accessible.

• Great option for: Sensitive information intake or reporting forms. Complex surveys.
• Pros: Easy to make accessible. Customizable and supports complex 'skip logic', randomization, and branching. Professional built-in tools for statistical analysis. 
• Cons: Check with your account manager to ensure you have the correct account permissions for the P level data you are collecting. Some elements are not fully accessible.
• Cost: Free. Available to campus faculty, staff, and students.
• Protection Level:
  
  • P1- P2 (Standard Account)
  • P3 - P4 (Elevated Account)
• CalNet Authentication Required? Yes
• Save and Resume? Yes, with setting updates. 
• Training Required? No, but there is a steep learning curve. 
• Complete on Mobile? Yes

Learn more about making Docusign Forms accessible.

• Great option for: Contracts.
• Pros: Documents that require an eSignature. 
• Cons: Users can't easily 'skip' fields or save progress. Additional training and account permissions needed to distribute Docusign forms.
• Cost: Free. Available for campus faculty, staff, and student employees. 
• Protection Level: P1 - P4
• CalNet Authentication Required? Yes
• Save and Resume? Yes
• Training Required? Yes
• Complete on Mobile? Yes, but very difficult.