What is a 'digital document'?
A digital document is any PDF, slidedeck, spreadsheet, or word processing document. These include Google Docs, Sheets, and Slides, as well as Microsoft Word, Excel, and Powerpoint.
Am I required to make my digital documents accessible?
All digital documents provided after April 24, 2026 are required to meet WCAG 2.1 AA requirements.
If your digital documents were provided before April 24, 2026, your requirement will depend on the document function.
| Document Function | Accessibility Requirement |
|
My document is used to apply for, gain access to, or take part in your services, programs, or activities. |
Must meet WCAG 2.1 AA |
|
My document is kept for research, reference, or recordkeeping. |
May be exempt from requirement. Learn more about Preexisting digital documents. |
Where do I start?
We recommend following these steps to make your website’s digital documents accessible: Steps for Site Owners - Making your digital documents accessible
What tools are available?
-
Siteimprove: How do I find my documents in Siteimprove?
-
Grackle: Grackle is a Google Add-on that checks the accessibility of your documents, including Google Docs, Google Slides, and Google Sheets. Once you install Grackle, you'll launch it from your "Extensions" menu to run an accessibility check.
- Adobe Acrobat: Adobe Creative Cloud - Berkeley IT
Where can I find more training?
Please see our digital document training resources page for more information.
I don’t have time to do this - what can I do?
3rd party remediation help is available. Please see our Accessibility Vendors.
Who can I contact if I need more help?
Please reach out to improving-accessibility@berkeley.edu with any questions or to schedule an individualized consultation.